{"id":751,"date":"2024-08-14T14:20:52","date_gmt":"2024-08-14T14:20:52","guid":{"rendered":"https:\/\/cdci.w3.uvm.edu\/blog\/?page_id=751"},"modified":"2025-01-22T11:44:40","modified_gmt":"2025-01-22T16:44:40","slug":"accessible-zoom-recordings","status":"publish","type":"page","link":"https:\/\/cdci.w3.uvm.edu\/blog\/services\/current-cdci-projects\/accessibility-services-resources\/accessible-media\/accessible-zoom-recordings\/","title":{"rendered":"Accessible Zoom recordings"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">How and why to create accessible recordings of lectures, trainings, and webinars<\/h2>\n\n\n\n<p>All videos are not the same. Here&#8217;s how to create accessible and useful recordings of lectures, trainings, webinars and other events featuring speakers, slides, and Q&amp;A.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">What makes an accessible recording?<\/h3>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"512\" src=\"https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/pedspro_markup-1024x512.jpg\" alt=\"Screenshot of a video with slide content to the left, a speaker to the top right, and an ASL interpreter bottom right.\" class=\"wp-image-754\" srcset=\"https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/pedspro_markup-1024x512.jpg 1024w, https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/pedspro_markup-300x150.jpg 300w, https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/pedspro_markup-768x384.jpg 768w, https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/pedspro_markup-1536x768.jpg 1536w, https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/pedspro_markup-2048x1023.jpg 2048w, https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/pedspro_markup-1040x520.jpg 1040w, https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/pedspro_markup-640x320.jpg 640w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n\n\n<p><\/p>\n\n\n\n<h4 class=\"wp-block-heading\">An accessible event recording is a video where:<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>you can clearly see the presenter&#8217;s face, for people who lip-read or who need facial cues for understanding;<\/li>\n\n\n\n<li>you can clearly see the presenter&#8217;s content;<\/li>\n\n\n\n<li>you&#8217;ve left room for an ASL interpretation track, and<\/li>\n\n\n\n<li>the captions don&#8217;t interfere with the content.<\/li>\n<\/ul>\n\n\n\n<p>Additionally, you likely want to provide the session as an audio-only track, &nbsp;as well as a transcript. This is especially true for longer presentations, but is good accessibility practice for all event recordings.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Before Recording<\/h2>\n\n\n\n<h3 class=\"wp-block-heading field-accordion-title accordionButtonBar activebutton\">THE 12 BEST ZOOM SETTINGS FOR RECORDING<\/h3>\n\n\n\n<p><strong>Pro-tip:&nbsp;<\/strong>Whenever possible, use Zoom to record events where you want to use the footage afterwards. Microsoft Teams won\u2019t give you separate video files, bakes in open captions, and has a lower recording resolution than Zoom.<\/p>\n\n\n\n<p>Here are the settings you want to use to get all the files you need to produce a good event recording:<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" width=\"925\" height=\"1024\" src=\"https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/cloud_recording_settings-925x1024.jpg\" alt=\"Screenshot of Zoom settings\" class=\"wp-image-755\" srcset=\"https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/cloud_recording_settings-925x1024.jpg 925w, https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/cloud_recording_settings-271x300.jpg 271w, https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/cloud_recording_settings-768x850.jpg 768w, https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/cloud_recording_settings-1040x1152.jpg 1040w, https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/cloud_recording_settings-640x709.jpg 640w, https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/cloud_recording_settings.jpg 1380w\" sizes=\"auto, (max-width: 925px) 100vw, 925px\" \/><\/figure>\n<\/div>\n\n\n<h3 class=\"wp-block-heading\">What each setting means<\/h3>\n\n\n\n<h4 class=\"wp-block-heading\">1. RECORD ACTIVE SPEAKER WITH SHARED SCREEN<\/h4>\n\n\n\n<p>This is the standard Zoom view you see in most event recordings: a little talking head up in the righthand corner, with the slides large to the left. This is useful to have on hand to share in a hurry, or because you have an attendee who prefers this format.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">2. RECORD GALLERY VIEW WITH SHARED SCREEN<\/h4>\n\n\n\n<p>This is a great version of the video to have for editing the Q&amp;A portion of an event, especially if you have a lively discussion.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">3. RECORD ACTIVE SPEAKER, GALLERY VIEW, AND SHARED SCREEN SEPARATELY<\/h4>\n\n\n\n<p>This is the key setting for creating a great recording to share. It gives you the most flexibility and the highest resolution footage to work with.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">4. RECORD AUDIO-ONLY FILES<\/h4>\n\n\n\n<p>This way you wind up with an audio-only version automatically, rather than having to export it from a video file. Of course, if you edit the footage, you\u2019ll want to export your audio from the edited version, but there\u2019s no harm in having more material to work with, especially if you need to get a recording out in a hurry.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">5. SAVE CHAT MESSAGES FROM THE MEETING \/ WEBINAR<\/h4>\n\n\n\n<p>If your presenter or moderator doesn\u2019t read messages in the chat aloud as part of their presentation, you might miss a reference. There\u2019s nothing worse than having a presenter say, \u201cThat is SUCH a great point in the chat!\u201d and not have the chat on hand to know what they\u2019re referring to. Plus with the chat file, you can copy\/paste directly into your transcript.<\/p>\n\n\n\n<p>Advanced Cloud Settings<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Advanced Cloud Settings<\/h3>\n\n\n\n<h4 class=\"wp-block-heading\">6. UNCHECK: ADD A TIMESTAMP TO THE RECORDING<\/h4>\n\n\n\n<p>Zoom puts the timestamp down at the bottom of a recording, where it generally block the captions. Unless it\u2019s critical to know time and date, uncheck this setting.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">7. UNCHECK: DISPLAY PARTICIPANTS\u2019 NAMES IN THE RECORDING<\/h4>\n\n\n\n<p>Zoom puts participant names to the bottom left of the recording, where again, they can block the captions. This isn\u2019t critical (you can re-focus your recording if you need to work around them) but it\u2019s helpful.<\/p>\n\n\n\n<p><strong>Pro-tip:<\/strong>&nbsp;Make sure presenters and attendees remember to introduce themselves when they speak. This is helpful for guests who are blind or low-vision, or who have other cognitive disabilities. It will also make it easier for you to edit the transcript.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">8. OPTIMIZE RECORDING FOR 3RD PARTY VIDEO EDITOR<\/h4>\n\n\n\n<p>You\u2019ll get better footage.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">9. CREATE AUDIO TRANSCRIPT<\/h4>\n\n\n\n<p>Will save you having to send out and purchase a transcript to work from.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">10. SAVE POLL RESULTS<\/h4>\n\n\n\n<p>More data is better data, plus you can add it to your visuals or transcript later.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">11. SAVE CLOSED CAPTIONS AS A .VTT FILE<\/h4>\n\n\n\n<p>This will give you a downloadable .vtt file that you can then easily turn into an .srt captions file using an online tool. We recommend&nbsp;<a href=\"https:\/\/www.veed.io\/tools\/subtitle-converter\/vtt-to-srt\">VEED.io<\/a><\/p>\n\n\n\n<h4 class=\"wp-block-heading\">12. MAKE SURE YOU\u2019RE RECORDING TO THE CLOUD, NOT TO AN INDIVIDUAL LAPTOP<\/h4>\n\n\n\n<p>This ensures that your recording is backed up somewhere other than one person\u2019s hardware, and will make file-sharing easier if you\u2019re working as a team.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Be sure to let guests know they\u2019re being recorded<\/h3>\n\n\n\n<p>As part of making your events accessible, you want to let guests know in advance that the session will be recorded, as well as how that recording will be shared. Will it be made public? Just sent to attendees? Used as part of a class or online module? #InformedConsent<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">During Recording<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Double-check that you\u2019re recording<\/h3>\n\n\n\n<p>As the event gets underway, make sure you either see the \u201cRecording in Progress\u201d note at the top left of the screen, or make sure you hit the Record button. Hit Record early; you can always cut footage out, but you can\u2019t add footage that was never recorded. Then relax, and enjoy your event!<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Make sure you have consent in the moment<\/h3>\n\n\n\n<p>Remind guests that the event is being recorded for distribution, and they\u2019re welcome to turn their cameras on or off as they need. And that if they have their camera on, they\u2019re consenting to have that footage distributed publicly.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">After the Recording<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Download Your Files from Zoom<\/h3>\n\n\n\n<p>Download all your files from the event from Zoom. You can find your recordings by logging into your Zoom account and looking in the lefthand menu for \u201cRecordings\u201d. Once you\u2019re in the Recordings section, you\u2019ll see a list of your recorded sessions. Find the session you\u2019re about to edit, and click on the two dots in the righthand column. This will bring up an option to download all your files, rather than just one video.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"503\" src=\"https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/download_all-1024x503.jpg\" alt=\"Screenshot showing where to download files from the Zoom platform\" class=\"wp-image-756\" srcset=\"https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/download_all-1024x503.jpg 1024w, https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/download_all-300x147.jpg 300w, https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/download_all-768x378.jpg 768w, https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/download_all-1536x755.jpg 1536w, https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/download_all-2048x1007.jpg 2048w, https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/download_all-1040x511.jpg 1040w, https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/download_all-640x315.jpg 640w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n\n\n<p><strong>Pro-tip:<\/strong>&nbsp;after you download your files, move them out of your Downloads folder (or off your Desktop) to a dedicated folder for this one particular project.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Import Your Files Into a Video Editor<\/h3>\n\n\n\n<p>We\u2019ll use iMovie to walk through how to edit the video into a finished product, because iMovie is very popular and readily available. If you have FinalCut Pro or Premiere, you will easily be able to translate from iMovie.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">OPEN UP IMOVIE AND CREATE A NEW BLANK PROJECT.<\/h4>\n\n\n\n<p>Add all your downloaded video files to the Media section of your iMovie project.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">First, Create a Presenter Cut of the Recording<\/h3>\n\n\n\n<h4 class=\"wp-block-heading\">CHOOSE A NEUTRAL BACKGROUND.<\/h4>\n\n\n\n<p>Go into iMovie\u2019s Background options and choose a neutral-colored background to set your recording up on, such as dark gray or dark brown. You want something that\u2019s not going to distract from your speakers, their slides, the ASL interpreter, or the captions. Add that background to your timeline.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">NEXT, ADD YOUR PRESENTER TO THE TIMELINE AS PICTURE-IN-PICTURE.<\/h4>\n\n\n\n<p>Bring your speaker-view video to the timeline and add it above the background. This is how iMovie creates cutaway footage, and it brings up a menu of options for your cutaway that includes picture-in-picture. Set your speaker view up as picture in picture, and move them to the righthand portion of the screen. Center them vertically on the screen. You want to leave enough room for the slides to go on the lefthand side.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"604\" src=\"https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/picture_in_picture2-1024x604.jpg\" alt=\"Screenshot of the iMovie editing screen, showing picture-in-picture settings\" class=\"wp-image-757\" srcset=\"https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/picture_in_picture2-1024x604.jpg 1024w, https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/picture_in_picture2-300x177.jpg 300w, https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/picture_in_picture2-768x453.jpg 768w, https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/picture_in_picture2-1536x906.jpg 1536w, https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/picture_in_picture2-2048x1208.jpg 2048w, https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/picture_in_picture2-1040x613.jpg 1040w, https:\/\/cdci.w3.uvm.edu\/blog\/wp-content\/uploads\/2024\/08\/picture_in_picture2-640x377.jpg 640w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n\n\n<p>Then export the resulting video to your working directory. It\u2019s helpful to label your file \u201cEvent speaker view\u201d or something similar. &nbsp;Using iMovie\u2019s file menus, go to File &gt; Share &gt; File\u2026<\/p>\n\n\n\n<p>Choose the settings which will give you the best quality \/ least amount of loss possible.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">ADD THE SLIDES TO YOUR PRESENTER CUT.<\/h3>\n\n\n\n<h4 class=\"wp-block-heading\">Import your shared-content video to the project, and add it to the timeline.<\/h4>\n\n\n\n<p>You\u2019re going to add your shared-content video to the timeline as cutaway footage \u2014 on top of the presenter cut \u2014 and then set your shared-content video to picture-in-picture.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>First, bring your presenter cut back into the timeline.<\/li>\n\n\n\n<li>Next, add your shared content-only video, your slides view, into the timeline above the presenter cut.<\/li>\n\n\n\n<li>Then change your slides view to picture-in-picture, and move it to the lefthand section. Make sure you leave space at the bottom for captions to run. Depending on the platform, captions can take up nearly a fifth of the screen, and you don\u2019t want captions running over the content of your slides.<\/li>\n\n\n\n<li>Make sure your audio lines up exactly. Play the video in your timeline. It should have no echoes or \u201cdoubling up\u201d of the audio.<\/li>\n\n\n\n<li>Set the audio on one of your files in the timeline to mute. That way only one audio will play in the finished product.<\/li>\n\n\n\n<li>Export your file.<\/li>\n<\/ol>\n\n\n\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>How and why to create accessible recordings of lectures, trainings, and webinars All videos are not the same. Here&#8217;s how to create accessible and useful recordings of lectures, trainings, webinars &hellip;<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":750,"menu_order":10,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-751","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Accessible Zoom recordings - UVM Center on Disability &amp; Community Inclusion (CDCI)<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/cdci.w3.uvm.edu\/blog\/services\/current-cdci-projects\/accessibility-services-resources\/accessible-media\/accessible-zoom-recordings\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Accessible Zoom recordings - UVM Center on Disability &amp; Community Inclusion (CDCI)\" \/>\n<meta property=\"og:description\" content=\"How and why to create accessible recordings of lectures, trainings, and webinars All videos are not the same. 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