{"id":772,"date":"2024-08-14T14:34:11","date_gmt":"2024-08-14T14:34:11","guid":{"rendered":"https:\/\/cdci.w3.uvm.edu\/blog\/?page_id=772"},"modified":"2025-01-22T11:49:22","modified_gmt":"2025-01-22T16:49:22","slug":"during-your-event","status":"publish","type":"page","link":"https:\/\/cdci.w3.uvm.edu\/blog\/services\/current-cdci-projects\/accessibility-services-resources\/accessible-events\/during-your-event\/","title":{"rendered":"During Your Event"},"content":{"rendered":"\n<p>What should you do to create an accessible and inclusive space during your event?<\/p>\n\n\n\n<h2 class=\"wp-block-heading field-info-band-title activelink\">On-site Support for Guests<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">FOR BOTH IN-PERSON AND ONLINE EVENTS:<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Arrive early to review access features, travel routes, and accommodations. This is true for in-person and remote events.\u00a0 Often there are unexpected and last-minute barriers to accessibility (e.g. locked doors, boxes stacked in hallways, chairs setup too close, microphones with dead batteries, questions about technology or links).<\/li>\n\n\n\n<li>Communicate about event accessibility in multiple ways (i.e. printed signs, verbally in opening remarks).<\/li>\n\n\n\n<li>Let attendees know who they can reach out to with access questions during the event. Even the most careful planning cannot anticipate every situation!<\/li>\n\n\n\n<li>Be aware of the event\u2019s purpose. Is it interactive? Is it a presentation or performance?<\/li>\n\n\n\n<li>Not everyone is comfortable speaking in front of a group. Create more than one way for people to ask questions or provide input. Consider arriving early and staying late for 1-1 conversations.<\/li>\n\n\n\n<li>When important decisions are being made, provide ample time for all participants to review information and ask questions before the decision time.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">During Presentations<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Accessible presentation guideline resources are available online. Several are highlighted in the resource section of this document.<\/li>\n\n\n\n<li>Prepare accessible materials and presentation slides.<\/li>\n\n\n\n<li>Designate someone to monitor accommodations during presentation.<\/li>\n\n\n\n<li>Speak slowly and clearly. Avoid rushing even if you feel nervous or short on time.<\/li>\n\n\n\n<li>Face the audience because some people read lips and facial cues.<\/li>\n\n\n\n<li>Use a microphone even if you think your voice is loud.<\/li>\n\n\n\n<li>If there is an interpreter, wait for them to be ready before beginning.<\/li>\n\n\n\n<li>Not everyone can identify who is speaking. State your name before speaking. Ask attendees to introduce themselves before speaking as well. This practice aids in clarity for transcripts.<\/li>\n\n\n\n<li>Give your audience a clear outline or agenda. Provide this information in more than one way (i.e. in writing, spoken aloud).<\/li>\n\n\n\n<li>If there are opportunities to ask questions or interact, let people know how and when that will happen. Ask people to speak one at a time and wait for the microphone before they start speaking.<\/li>\n\n\n\n<li>Not everyone accesses chat boxes or other digital features. For interaction in digital spaces, invite participants to use the chat box, electronic raised and, or video\/audio engagement.<\/li>\n\n\n\n<li>Spell out all acronyms.<\/li>\n\n\n\n<li>Ensure text and images (i.e. photos, graphics, charts) are large enough to be viewed by those who access information visually.<\/li>\n\n\n\n<li>Often less is more.\u00a0 Slides are for key points, not presenter notes.<\/li>\n\n\n\n<li>If you present any text, read it for the audience. Avoid directions such as: \u201cI\u2019ll let you read this while I talk about\u2026\u201d<\/li>\n\n\n\n<li>Recognize that too many words present a barrier for some participants.<\/li>\n\n\n\n<li>Describe any images, figures, charts, or other visuals that provide important information.<\/li>\n\n\n\n<li>Make sure all videos are captioned. Avoid computer generated auto captions as these can be inaccurate and lack punctuation.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>What should you do to create an accessible and inclusive space during your event? On-site Support for Guests FOR BOTH IN-PERSON AND ONLINE EVENTS: During Presentations<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":766,"menu_order":30,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"class_list":["post-772","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>During Your Event - UVM Center on Disability &amp; Community Inclusion (CDCI)<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/cdci.w3.uvm.edu\/blog\/services\/current-cdci-projects\/accessibility-services-resources\/accessible-events\/during-your-event\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"During Your Event - UVM Center on Disability &amp; Community Inclusion (CDCI)\" \/>\n<meta property=\"og:description\" content=\"What should you do to create an accessible and inclusive space during your event? 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